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Sensitive Personal Data (“Special Category Data”)
Some of the information collected may be sensitive personal data including ethnic origin, religious beliefs and physical and mental health. Such data will only be used to provide a counselling service in accordance with legal obligations. Sensitive personal data is stored as part of your clinical notes which are anonymised with a unique code. Your personal information links to your clinical notes using a unique code. This code is stored in a separate location and password protected.
Your Personal Data
Information kept includes:
The General Data Protection Regulation (GDPR) is new legislation which comes into effect on 25th May 2018. Under this law you have a right to know what information GCSportsCareandGCCare collect, how the data is used and the circumstances in which it may be shared.
The personal information you provide to GCSportsCare and GCCare will be used for legitimate business interests, that is, to provide you with a professional counselling service.
At your initial appointment you will be given a copy of this privacy notice to sign, this is simply to acknowledge you have received and understood this policy.
What are your rights?
You have a right to request to see or have amended any personal information we may keep about you. You also have the right to request that information is deleted. You also have the right to object to the processing and use of your personal data.
What information do you share?
We will not share any information about you with other organisations or people, except in the following situations:
Consent – We may share your information with other professionals whom you have requested or agreed should be contacted.
Serious harm – We may share your information with the relevant authorities if we have reason to believe that this may prevent serious harm being caused to you or another person.
Compliance with the law – for instance if we are required by a court of law
Data we have a legal obligation to keep
We are required by the insurance company to keep session notes for a period of 5 years after the end of therapy, after which they are destroyed by either deletion or shredding.